QuickBooks + CapitalBridge
Connect QuickBooks Online or Desktop to CapitalBridge for automated borrower financial data sync. Popular with smaller borrowers and SMEs, QuickBooks is often the first accounting system that growing companies use. Instead of asking these borrowers to export and email spreadsheets, pull the data directly.
How the QuickBooks connection works
Connect the QuickBooks account
For QuickBooks Online, the borrower authorizes CapitalBridge via OAuth 2.0 with read-only permissions. Takes about 2 minutes. For QuickBooks Desktop, the Web Connector is configured or scheduled file exports are set up.
Configure data mapping
QuickBooks accounts are mapped to your CapitalBridge compliance templates and covenant formulas. Proceptio handles the mapping, accounting for differences in how each borrower has structured their chart of accounts.
Go live with automated sync
After testing, data syncs daily. Profit and loss, balance sheet, and other financial data flows into CapitalBridge. Submissions are pre-populated and covenant calculations update automatically. The borrower can revoke access at any time.
What data syncs from QuickBooks
| Data Entity | Frequency | Description |
|---|---|---|
| Profit & Loss | Daily | Income, cost of goods, expenses, net profit by period |
| Balance Sheet | Daily | Assets, liabilities, and equity as of sync date |
| Trial Balance | Daily | Account-level debit and credit balances |
| General Ledger | Daily | Transaction-level detail by account |
| AR/AP Aging | On-demand | Receivables and payables by aging bucket |
| Cash Flow Statement | On-demand | Operating, investing, and financing cash flows |
How funds use the QuickBooks connector
Small borrowers with limited finance teams
Many SME borrowers have a single accountant or bookkeeper managing QuickBooks. Asking them to compile and format compliance reports is a significant burden. The QuickBooks connector pulls the data automatically, so the borrower's finance team can focus on running the business instead of preparing submissions.
Direct lending to SMEs with quarterly covenant testing
Private credit funds lending to SMEs often require quarterly financial statements and covenant compliance. QuickBooks data flows into CapitalBridge, where DSCR and ICR are calculated automatically. The fund manager reviews covenant health without waiting for the borrower to send spreadsheets.
Funds with 100+ small borrowers
When your portfolio includes dozens or hundreds of small borrowers on QuickBooks, manual data collection does not scale. The connector automates data pull across all connected borrowers, giving you a unified compliance view without requiring each borrower to manually prepare and submit reports.
Does it work with both QuickBooks Online and Desktop?
Yes. QuickBooks Online uses a direct API connection via OAuth 2.0. QuickBooks Desktop uses the QuickBooks Web Connector or scheduled file exports. Both produce the same standardized output for compliance reporting in CapitalBridge.
How long does setup take?
QuickBooks Online setup typically takes 1-2 weeks due to the straightforward API. QuickBooks Desktop may take 2-3 weeks depending on the borrower's IT environment and connectivity method. This includes data mapping, testing, and validation.
Is the connection secure?
Yes. QuickBooks Online uses OAuth 2.0 with read-only scopes. No borrower passwords are stored by CapitalBridge. QuickBooks Desktop connections use encrypted file transfer. All synced data is encrypted in transit (TLS 1.2+) and at rest.
Can the borrower revoke access?
Yes. For QuickBooks Online, the borrower can disconnect the app from their Intuit account at any time through the QuickBooks app management settings. For Desktop, they simply stop the export schedule. CapitalBridge does not retain access after disconnection. Previously synced data remains in the system for audit purposes.
What about QuickBooks multi-currency?
If the borrower has multi-currency enabled in QuickBooks, transactions are synced in their original currency. CapitalBridge's daily FX sync handles the conversion to USD (or your fund's reporting currency) for consolidated compliance reporting.
See how it works with your portfolio structure
Book a 30-minute demo. We configure it with your actual portfolios, categories, and counterparties so you see exactly how CapitalBridge fits. No generic product tour. You talk to the team that built it.
"The gap between a $200K enterprise platform and a shared spreadsheet should not be this wide. We built the thing that belongs in that gap."